Blog
Guidance for people running buildings
Practical writing on planned maintenance, statutory inspections and asset compliance, from the team building FacilityOptix.
BMS integration vs facilities management software: what's the difference
These two categories get conflated often enough that it's worth being explicit: one manages live plant behaviour, the other manages the people and paperwork around it.
Read the article →Rolling out new facilities software without a stalled implementation
Most failed software rollouts aren't caused by the software. They're caused by an implementation that lost momentum somewhere between the contract and actual daily use.
Migrating facilities data to a new system without losing history
The biggest risk in a software switch isn't choosing the wrong platform — it's arriving on the right one with an asset register that's quietly lost its history along the way.
What a facilities compliance platform should include out of the box
A lot of what gets sold as an add-on is, functionally, table stakes for a facilities team with any statutory obligations at all. Here's what shouldn't need an upsell.
Spreadsheets vs a facilities management platform: when to switch
A well-run spreadsheet can genuinely work for a small estate. The switch point is usually about scale and evidence, not about spreadsheets being inherently wrong.
PPM software: what to actually look for
Most PPM software looks similar in a demo. The differences that matter tend to show up only once real assets and a genuinely busy week are put through it.
How much does facilities management software cost?
Pricing in this market is genuinely varied and rarely published upfront. Here's what actually drives the cost, and the questions worth asking before a sales call.
Handing over a facilities role without losing institutional knowledge
A departing facilities manager takes an enormous amount of unwritten knowledge with them. Most of what makes a handover fail was always going to be hard to write down.
Seasonal maintenance planning for facilities teams
Heating failures in January and cooling failures in July aren't bad luck — they're the predictable result of maintenance that should have happened weeks earlier.