Facilities management reporting and compliance dashboards What is due, what has lapsed and what has been done, across the whole estate — built from the records engineers already entered, with nothing re-keyed for the report.

A report nobody re-keys is a report you can trust

The monthly pack assembled by hand from four spreadsheets has two problems, and the hours it costs is the smaller one. The larger is that it is a snapshot of what somebody copied, on the day they copied it, and it cannot be checked against anything. Reporting drawn directly from the operational records is the same data the team works from, which means a number in the pack can be clicked through to the job behind it.

• –Maintenance and inspection status rolled up across every building
• –Filter by building, asset type or contractor in seconds
• –Built from records already entered — nothing re-typed for the pack

Senior management asks three questions

Are we compliant, where are we exposed, and is it getting better or worse. Most FM reporting answers the first badly and the other two not at all, because it reports activity — jobs closed, visits made — rather than position. A report that leads with what has lapsed and what is about to is shorter, less flattering and considerably more useful.

• –Position first: what is overdue and what is approaching its date
• –Exposure by building, so the conversation can be about the worst three
• –Trend across periods, rather than a single month in isolation

The insurer and the auditor want different cuts

An insurer after an incident wants the history of one asset, in full. An auditor wants coverage across a duty. A client wants their own buildings and nobody else's. These are the same records filtered three ways, which is only possible if the underlying data was captured against buildings and assets rather than assembled into a report in the first place.