Facilities management software, one capability at a time. Six pages, six jobs a facilities team actually has to do. Each one says what the platform does, and what it does not.
Buildings · Assets
Buildings & assets
Every building you look after, every asset inside it, and the service history attached to the asset rather than filed in a folder someone has to remember the name of.
Asset management software for facilities teamsPlanned Maintenance
Planned maintenance
PPM schedules that survive a busy week — recurring work planned against the asset, what is slipping visible before it lapses, and evidence captured at the point the job is closed.
Planned maintenance software for UK facilities teamsWork Orders
Work orders
Reactive jobs from report through to sign-off, with the priority and the response time visible while there is still time to act on them.
Work order management software for facilities teamsContractors
Contractors & permits
Who you use, what they are approved to do, and whether their insurance and accreditations are still valid — checked before the job, not after the incident.
Contractor management for facilities and maintenance teamsInspections · Service Records
Statutory compliance
The checks a duty holder is legally expected to run, scheduled against the assets they apply to, with the certificate that evidences each one filed where an auditor can find it.
Statutory compliance software for commercial buildingsCompliance Reporting
Reporting & dashboards
What is due, what has lapsed and what has been done, across the whole estate — built from the records engineers already entered, with nothing re-keyed for the report.
Facilities management reporting and compliance dashboardsOne record, or eight systems
Most UK facilities teams do not lack software. They have a spreadsheet for the asset register, a shared drive for certificates, a mailbox for reactive jobs, a wall planner for PPM, and a contractor list somebody maintains privately. Each one works. What fails is the join between them — which is where every audit question, every missed statutory date and every unanswerable insurer request actually lives.
FacilityOptix holds all of it against the same buildings and the same assets. A planned task, a reactive job, an inspection finding and the certificate that closes it are four views of one record rather than four records that have to be reconciled. That is the whole design, and everything on the six pages above is a consequence of it.
It is also deliberately not an ERP. There is no finance, no purchase ordering, no BMS integration and no space planning — stated plainly on each page below, and in full on the service specification.
In-house FM teams
You run the estate, you hold the duty, and there is nobody to hand the records to. A system that costs less time than it saves is the only kind worth having.
Managing agents
Several clients, several portfolios, one team — and a reporting obligation to each of them that has to be met from the same records.
FM service providers
You are measured on response times you have to be able to prove, across sites you do not control, by clients who can put the contract back out to tender.
Education estates
A multi-site estate, a small team, a compliance burden that does not scale with the budget, and governors who are entitled to assurance you can evidence.
Healthcare estates
Critical plant, continuous occupancy, vulnerable occupants and an evidence standard set by people who will ask to see the record rather than take your word for it.
Commercial offices
An office building is judged by its occupants continuously, and the work is funded by a service charge they can question. Both of those need a record behind them.
Retail portfolios
A retail estate is the opposite shape to a hospital: many small sites rather than a few complex ones, and nobody technical at any of them.
Industrial sites
On an industrial site the facilities function and the production function are the same argument, and the plant in dispute is usually the thing that stops everything if it fails.
See it running on your own buildings.
A live demo on your data, not a slide deck — most teams are live within a week.
Try for free