Buildings
A live register of every building you look after.
- Building profile, client and occupancy in one place
- Switch between a whole-estate view and a single building history
- Role-based visibility, so engineers only see the buildings they cover
UK CAFM & facilities management software
Every asset. Accounted for.
Log assets, plan maintenance and close every work order. Your whole estate, run from one place.
14 days free access · no card needed
- Company One
- Group Name
- Partners Ltd
- Provider Ltd
- Trust Group
- Northern Co
FacilityOptix
Calder Estates
Active home
All Buildings
Overview
- Dashboard
Estate
- Buildings
- Contractors
Records
- Forms & Records
Workforce
- Recognition
- Planned Maintenance
Admin
- Settings
- Licence
SWRachel BowdenFacilities Manager
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All Buildings
Search assets, buildings…⌘K
New Work Order
Saturday 8 August
Good morning, Rachel
Everything across the estate · 12 work orders open
Buildings
3Search buildings...
- 4 open jobsCompliant
Calder House
Wharf Street, Leeds
- 6 open jobs2 checks due
Northgate Centre
Northgate, Halifax
- 2 open jobsCompliant
Beckfield Depot
Beckfield Road, York
Your week
Facilities Manager · Full time
Next shifts
Rota- TodayDay shift08:00–17:00
- Sun 9 AugOn call17:00–08:00
- Wed 12 AugDay shift08:00–17:00
On shift today
3Dean Marsh
Maintenance Technician · Calder House
Priya Shah
Building Supervisor · Northgate Centre
Alan Reid
Electrical Contractor · Beckfield Depot
Ops — the estate on one screen
Cloud-based infrastructure for facilities management.
Every asset, job, contractor and PPM runs from one live dashboard, so your team spends less time firefighting and more time maintaining. Cut admin, make faster calls and know what needs attention today, from any device.
Platform
One record, eight features. Log something once and it is already on the dashboard, the work order and the compliance report. No copying between systems, no version that is slightly out of date.
Run the whole estate from one screen. Buildings, assets and work orders share a record, so a job raised on site shows up everywhere it matters without being typed twice.
Assets
Every asset, with its service history attached.
- Asset register with location, make, model and serial
- Service and inspection history kept against the asset, not a folder
- Criticality recorded, so the important plant is obvious
Planned Maintenance
PPM schedules that actually get done.
- Recurring maintenance scheduled per asset or per building
- Upcoming and overdue tasks surfaced before they slip
- Completion evidence captured against the schedule
Work Orders
Reactive jobs, from report to sign-off.
- Jobs raised by staff, tenants or from an inspection finding
- Assigned to an engineer or contractor with the history kept together
- Priority and response times visible while there is still time to act
Contractors, on the same system as you. Who is attending, what they were asked to do and what they signed off — without a chain of emails to reconstruct afterwards.
Contractors
Who you use, and whether they are still approved.
- Contractor details, trades and coverage in one register
- Insurance and accreditation expiry tracked automatically
- Job history per contractor, so performance is visible
Statutory checks that stay current. Inspections and service records held against the asset, so the certificate and the thing it covers never come apart.
Inspections
Statutory checks, recorded properly.
- Inspection routines scheduled against the assets they apply to
- Findings raised as work orders without re-typing them
- Photos and readings captured at the point of inspection
Service Records
Every visit, filed against the asset it belongs to.
- Certificates and service reports attached to the asset record
- Searchable by building, asset or service type
- Version history kept, so the current certificate is obvious
Ready for the question before it is asked. Compliance reporting built from what engineers already entered — nothing re-keyed on the day of the audit.
Compliance Reporting
What is due, what has lapsed, across the estate.
- Maintenance and inspection status rolled up across every building
- Filter by building, asset type or contractor in seconds
- Built from the records engineers already enter — nothing re-keyed
Modules
One platform, one record. Each module is its own product and they all write to the same records, so nothing is typed twice.
Why switch
Stop running your estate on six different systems. The gaps that cause missed inspections, overdue maintenance and certificates nobody can find — closed.
Today, without a system
With FacilityOptix
Today, without a system
Statutory inspection dates tracked in a spreadsheet — until one is missed
With FacilityOptix
Inspection dates tracked automatically, with alerts before they fall due
Today, without a system
Reactive jobs reported by phone, then forgotten
With FacilityOptix
Work orders logged against the asset and tracked to sign-off
Today, without a system
No live view across buildings — an overdue PPM surfaces at audit
With FacilityOptix
One board shows every building's overdue tasks and open jobs, right now
Today, without a system
Service certificates in a filing cabinet, or an engineer's van
With FacilityOptix
Certificates attached to the asset, searchable in seconds
Today, without a system
Asset lists, PPM schedules and contractor invoices in different systems
With FacilityOptix
Every record — asset, task, job — against one building
How it works
From kick-off to live, in four steps. We handle the rollout so your team can focus on the work, not the setup.
- 01
Try for free
Start a 14-day trial with no card and no sales call. You are inside the real product, on your own tenant, in a couple of minutes.
- 02
Configure
Load your buildings, assets, contractors and maintenance schedules, so what you are trying is your estate rather than a sample one.
- 03
Ask us anything
We answer while the trial is running, not after you have signed. If something is missing we will tell you it is missing.
- 04
Pay to keep it
Add a card and everything you set up stays exactly as it is. Do nothing and it closes itself on day 14 — there is nothing to cancel.
Built the right way
Built around the rules you actually answer to. Designed around the statutory checks a building owner answers for, and the records an audit actually asks to see.
- Built for UK building compliance
- Designed around the statutory inspection duties facilities teams actually answer to.
- Audit-ready recordkeeping
- Asset, inspection and service records structured around the evidence that gets asked for.
- GDPR-conscious by design
- Role-based access keeps contractor and staff records need-to-know, not open to the whole team.
- Role-based access, built in
- From Engineer to Facilities Manager — permissions that match how estates are actually run.
Platform
All featuresSix jobs, one record. Each of these is a page in its own right — what it does, and what it deliberately does not.
Buildings · Assets
Buildings & assets
Every building you look after, every asset inside it, and the service history attached to the asset rather than filed in a folder someone has to remember the name of.
Planned Maintenance
Planned maintenance
PPM schedules that survive a busy week — recurring work planned against the asset, what is slipping visible before it lapses, and evidence captured at the point the job is closed.
Work Orders
Work orders
Reactive jobs from report through to sign-off, with the priority and the response time visible while there is still time to act on them.
Contractors
Contractors & permits
Who you use, what they are approved to do, and whether their insurance and accreditations are still valid — checked before the job, not after the incident.
Inspections · Service Records
Statutory compliance
The checks a duty holder is legally expected to run, scheduled against the assets they apply to, with the certificate that evidences each one filed where an auditor can find it.
Compliance Reporting
Reporting & dashboards
What is due, what has lapsed and what has been done, across the whole estate — built from the records engineers already entered, with nothing re-keyed for the report.
Pricing
One licence. Room to grow. One licence per company, billed annually. No per-user pricing, ever — priced around the size of your operation, not your headcount.
FacilityOptix Licence
£3,495
/ year
Includes up to 50 properties. £75 per additional property / year after that.
Everything included
- Unlimited users, across every property
- All 8 platform features included
- Product updates included
- Secure cloud storage included
- Assets, Contractors & Compliance Reporting
- Email support
No catch. No per-user pricing, no cut-down starter tier. Larger operation or need something custom? Get in touch.
Questions
Before you ask, the honest answers. Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
Is FacilityOptix CAFM software, or compliance software?
Both, and the distinction matters less than it sounds. The day-to-day is CAFM — an asset register, planned maintenance, work orders and the contractors who carry them out. What makes it a compliance platform is that statutory inspections and their certificates sit against the asset they belong to, so a building's compliance position is a question you can answer rather than a folder you have to assemble. If you are comparing it with a general CAFM system, the honest difference is that we go deeper on statutory evidence than on space planning and room booking — the Service Specification sets out exactly what is and is not included.
How long do you keep our records?
For as long as your organisation needs — FacilityOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods. Statutory inspection and service records — electrical, lifting equipment, water hygiene, asbestos — each carry their own expectations under their own regulations, and they change, so check current HSE guidance for the periods that apply to you rather than relying on a default here.
Who owns the data we put into FacilityOptix?
You do, outright — asset registers, service records, inspection reports, work order histories, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
Is FacilityOptix GDPR compliant?
FacilityOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
What happens to our data if we cancel?
You can export your records at any time while your account is active — asset registers, service records and compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Can we cancel anytime?
Yes — subscriptions don't renew automatically. We'll contact you before your Subscription Term ends to arrange renewal, and you're free to decline. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Is support included?
Yes, with an active licence. Email support is included at no extra cost for as long as your subscription is active.
Resources
See all resourcesStart putting our industry experience to work.
Planned Maintenance & PPM5 min read
The Christmas shutdown is when buildings fail
Heating off, nobody in, and a hard frost. Most of the damage an estate takes over winter happens in the fortnight when the fewest people are there to notice it.
27 October 2026
Statutory Inspections8 min read
Martyn's Law: working out which of your buildings is in scope
The duty attaches to premises, and the threshold is a headcount including staff. On a mixed estate that is a question nobody currently has an answer to — and the answer decides whether a building needs procedures or a documented, submitted assessment.
24 October 2026
Statutory Inspections7 min read
MEES for commercial buildings: the duty stopped waiting for a tenancy event
Since April 2023 the minimum EPC E requirement applies to all privately rented non-domestic property, not just to new and renewed tenancies. That turned an occasional letting question into a continuous estate obligation with a register behind it.
24 October 2026
See it running on your own buildings.
A live demo on your data, not a slide deck — most teams are live within a week.
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