UK Facilities Management Software
The operating system for facilities teams — buildings, assets, planned maintenance, work orders and compliance, all in one platform.
Dashboard
Overview across all buildings, Saturday 8 August 2026
Inspections Overdue
1
PPM Due Soon
2
Open Work Orders
0
Assets Tracked
9
Jobs Unassigned
2
Quick actions
Today's schedule
View calendarWater hygiene inspection, Cobalt House — Karen Lowe
Cobalt House, Plant Room
PPM review, 3 assets — Compliance team
Riverside Works, Workshop
By building
| Building | Overdue | Incidents | On Shift | Permits |
|---|---|---|---|---|
| Cobalt House | 1 | 0 | 5 | 1 |
| Riverside Works | 0 | 0 | 4 | 1 |
Built so a Facilities Manager can see what needs attention today. Not dig through five different systems to find it.
The FacilityOptix team
Why switch
The gaps that cause missed inspections, overdue maintenance and certificates nobody can find — closed.
Today, without a system
With FacilityOptix
Statutory inspection dates tracked in a spreadsheet — until one is missed
Inspection dates tracked automatically, with alerts before they fall due
Reactive jobs reported by phone, then forgotten
Work orders logged against the asset and tracked to sign-off
No live view across buildings — an overdue PPM surfaces at audit
One board shows every building's overdue tasks and open jobs, right now
Service certificates in a filing cabinet, or an engineer's van
Certificates attached to the asset, searchable in seconds
Asset lists, PPM schedules and contractor invoices in different systems
Every record — asset, task, job — against one building
Included with every plan
Eight modules, one set of records. What your team records once shows up on the dashboard, the schedule and the report — automatically.
Operations
A live register of every building you look after.
Operations
Every asset, with its service history attached.
Operations
PPM schedules that actually get done.
Operations
Reactive jobs, from report to sign-off.
Workforce
Who you use, and whether they are still approved.
Compliance records
Statutory checks, recorded properly.
Compliance records
Every visit, filed against the asset it belongs to.
Compliance & reporting
What is due, what has lapsed, across the estate.
How it works
We handle the rollout so your team can focus on the work, not the setup.
We walk through the rollout plan together, so your team knows exactly what to expect and when.
We look at your building portfolios, your current records and your processes, so the platform is set up to match how you actually work.
We set up your buildings, people, roles and permissions, so the platform is ready to use from day one.
We train your team, run final readiness checks, and support you through your first weeks live.
Built the right way
Pricing
One licence per company, billed annually. No per-user pricing, ever — priced around the size of your operation, not your headcount.
FacilityOptix Licence
£3,495
/ year
Unlimited users, priced around the properties you run
Includes up to 50 properties. £75 per additional property / year after that.
Everything included
No catch. No per-user pricing, and no cut-down “starter” tier missing half the features. If something isn't included, we'd rather you found out before you bought than after. Running a much larger operation, or need something custom — a bespoke SLA, custom integrations, a dedicated account manager? Get in touch and we'll put together enterprise pricing.
Questions
Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
For as long as your organisation needs — FacilityOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods. Statutory inspection and service records — electrical, lifting equipment, water hygiene, asbestos — each carry their own expectations under their own regulations, and they change, so check current HSE guidance for the periods that apply to you rather than relying on a default here.
You do, outright — asset registers, service records, inspection reports, work order histories, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
FacilityOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
You can export your records at any time while your account is active — asset registers, service records and compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Yes — subscriptions don't renew automatically. We'll contact you before your Subscription Term ends to arrange renewal, and you're free to decline. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Yes, with an active licence. Email support is included at no extra cost for as long as your subscription is active.
Resources
These two categories get conflated often enough that it's worth being explicit: one manages live plant behaviour, the other manages the people and paperwork around it.
17 August 2026
Most failed software rollouts aren't caused by the software. They're caused by an implementation that lost momentum somewhere between the contract and actual daily use.
27 July 2026
The biggest risk in a software switch isn't choosing the wrong platform — it's arriving on the right one with an asset register that's quietly lost its history along the way.
6 July 2026
A live demo on your data, not a slide deck — most teams are live within a week.
Access demo