Guides for the parts of the job nobody trains you on. Long-form, written for facilities and estates teams rather than for search engines. Each one is about the duty, not the product.
Building a PPM schedule that covers your statutory duties
Most teams do not lack a PPM schedule. They lack one that gets finished, and one that can be shown to cover the duties they actually hold. Here is how to build both at once.
8 min readSFG20 and maintenance standards, explained
SFG20 is referenced in more specifications than it is understood in. Here is what it actually is, what it gives you, and the honest case for and against subscribing.
9 min readLegionella control and ACOP L8 record keeping
Water hygiene is the duty most often carried out properly and evidenced badly. What ACOP L8 expects, how often to review the assessment, and which records actually matter.
10 min readThe statutory compliance calendar for commercial buildings
A working checklist of the recurring statutory duties a commercial building typically carries, what drives each frequency, and the evidence that proves each one ran.
8 min readPermits to work and contractor control
Contractor control fails in one specific way: a certificate that was valid at approval and was not valid on the day they attended. How to build a regime that notices.
9 min readBuilding an asset register that's actually useful
Every failure downstream — missed PPM, false compliance reporting, unanswerable audit questions — traces back to the register. Here is how to build one that gets finished.
Where these pages give a frequency or a threshold, it is the one commonly applied — written to help you understand the shape of a duty, not to determine it. What applies to a specific building depends on its assets, its occupancy and its risk assessment, and that determination belongs to a competent person. Check anything here against current HSE guidance and the relevant standard before you build a regime on it.
Buildings & assets
Every building you look after, every asset inside it, and the service history attached to the asset rather than filed in a folder someone has to remember the name of.
Planned maintenance
PPM schedules that survive a busy week — recurring work planned against the asset, what is slipping visible before it lapses, and evidence captured at the point the job is closed.
Work orders
Reactive jobs from report through to sign-off, with the priority and the response time visible while there is still time to act on them.
Contractors & permits
Who you use, what they are approved to do, and whether their insurance and accreditations are still valid — checked before the job, not after the incident.
Statutory compliance
The checks a duty holder is legally expected to run, scheduled against the assets they apply to, with the certificate that evidences each one filed where an auditor can find it.
Reporting & dashboards
What is due, what has lapsed and what has been done, across the whole estate — built from the records engineers already entered, with nothing re-keyed for the report.
See it running on your own buildings.
A live demo on your data, not a slide deck — most teams are live within a week.
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