Guidance for people running buildings.
Practical writing on planned maintenance, statutory inspections and asset compliance, from the team building FacilityOptix.
Rating asset criticality: why it changes your maintenance schedule
Two assets of the same type can warrant completely different maintenance attention depending on what happens if each one fails. Criticality is the variable most schedules ignore.
Electrical testing intervals: what actually determines them
There's no single universal number of years between electrical tests. The right interval depends on the installation, its use, and what the last inspection actually found.
Setting realistic reactive maintenance response times
A response time target that isn't grounded in what's actually achievable just becomes a number everyone quietly ignores. Here's how to set one that holds.
What should be in a facilities asset register
An asset register that's just a list of equipment names is missing most of what actually makes it useful. Here's what a working register needs to hold.
Legionella and water hygiene: understanding the risk assessment cycle
A legionella risk assessment isn't a document you file once. It's the start of an ongoing monitoring cycle that most facilities teams underestimate the size of.
Building a contractor register that actually catches expired insurance
A contractor register that only lists names and phone numbers isn't doing the job it's meant to. Expired insurance and lapsed accreditation are the risks it should be built to catch.
Planned vs reactive maintenance: getting the balance right
Reactive work will always eat into planned time — the question is whether it eats into it predictably or unpredictably. That distinction matters more than any target ratio.
The statutory inspections a facilities team actually needs to run
Statutory inspections don't live in one place — they're scattered across separate regulations, each with its own interval and its own idea of what counts as evidence.