Statutory compliance checklist. A printable checklist of the statutory obligations attaching to a building — what applies, who holds it, when it was last satisfied and where the evidence is.
This is the paper version. FacilityOptix does the same job on a phone, with the record filed against the building and the asset automatically.
What is on the sheet
- A row per obligation: what it is, which regulation or standard it arises from, and whether it applies here
- Who holds it — the landlord, the tenant, the managing agent or the occupier — because that is the question that goes wrong
- Who carries out the work, and the competence or accreditation relied on
- Last satisfied, next due, and both as dates taken from your own regime
- Where the certificate or report is held, by reference rather than reproduced
- Open remedial actions arising from each, with an owner and a date
Why this record matters
Statutory compliance in a building is not one duty but a few dozen, arising from different regulations, held by different people and evidenced in different places. The single most common failure is not a missed inspection — it is an obligation that two parties each believed the other held.
That is why the holder column comes before the date column. A split demise, a managing agent and a tenant's own fit-out can leave a genuine gap that neither party's compliance tracker shows, because each tracker only lists what that party thinks is theirs.
The remedial actions column is the half that gets dropped. An inspection that produces a report with observations on it has not made the building compliant; it has produced a list. A compliance tracker showing every inspection in date, with a drawer full of unactioned reports behind it, is the shape of most serious findings.
No interval appears on this sheet, for any obligation, and that is deliberate rather than cautious. The periods behind electrical testing, lifting equipment examination, pressure systems, water hygiene and fire safety are conditional, several have exceptions, and they change. The sheet records what your regime says and where that came from.
Use it with
- PPM schedule templateA printable planned preventive maintenance schedule — what is attended, when it is next due, who does it and what evidence comes back.
- Legionella control logA printable log for the routine water hygiene checks a facilities team carries out between a competent person's visits — flushing, temperatures, tank inspections and what was found.
- Asbestos register and management planA printable asbestos register and management plan pro-forma — what is known to be present or presumed, its condition, who has been told and what happens before any work starts.
- Asset register templateA printable asset register — what you have, where it is, what state it is in, what it is worth to you if it fails and what maintenance regime it sits under.
Read more on this
© 2026 FacilityOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.